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Master Blanket Purchase Order AAGO14-059263

Header Information
Purchase Order Number: AAGO14-059263 Release Number: 0 Short Description: RFP Air Conditioning Maintenance and Service
Status: 3PS - Sent Purchaser: Audrey Powell Receipt Method: Quantity
Fiscal Year: 2014 PO Type: Blanket Minor Status:
Organization: Office of the Arizona Attorney General
Department: ASD01 - Operations Division Location: PRO - Procurement Type Code:
Alternate ID: Entered Date: 10/25/2013 01:53:01 PM Control Code:
Days ARO: 0 Retainage %: 0.00% Discount %: 0.00%
Print Dest Detail: If Different
Catalog ID: Release Type: Direct Release Pcard Enabled: No
Contact Instructions: Tax Rate: Actual Cost: $5,241.65
Master Blanket/Contract End Date (Maximum):
Project No.: AG14-0016
Special Purchase Types:
PIJ NUMBER:
Commodity Reference Id:
PO External Doc Type: None
Agency Attachments: EXHIBIT 1 Uniform Terms and Conditions V9_(Rev 7-1-2013).pdf EXHIBIT 2 Uniform Instructions to Offerors (Rev 7-2013).pdf Attachment I Bidder to Complete Sign and Reattach.docx FINAL RFP Air Conditioner Maintenance FY14.pdf Air Conditioning Units - Models and Serial Nos.pdf Filter Sizes and Quantities 08-21-13.pdf Evalution Summary Committee Signatures Abreske Case Wegenka 10-24-13.pdf Evalution Summary Committee Signatures Ball-Schwarzwald Connolly.pdf Evalution Summary Committee Signatures Palmer.pdf LETTER - Determination TO DO an RFP.pdf LETTER - Best and Final Offer from Tolin Mechanical 10-24-13.pdf Arizona State Attorney General Data Center RFP AAGO14-00003296 Bid 000022295-R Final Submittal 9-26-2013.pdf LETTER - Determination of Award Signed 10-25-13.pdf CONTRACT - Offer and Acceptance Signed 10-25-13.pdf Air Conditioning Maintenance Extension Amendment 1 Project AG14-0016 SIGNED 10-20-14.pdf Extension Amendment 2 - Second Year Renewal Executed 12212015.pdf Amendment 3 signed.pdf
Vendor Attachments:
Agency Attachment Forms:
Vendor Attachment Forms:
Primary Vendor Information & PO Terms
Vendor: 000000302 - TOLIN MECHANICAL SYSTEMS COMPANY
Bryant Kuvakos
3901 E Roeser Road
Phoenix, AZ 85040
US
Email: bkuvakos@tolin.com
Phone: (602)232-5656
FAX: (602)232-5657
Alt. Reference: Z0001
Payment Terms: Net 30 Shipping Method: Best Way
Shipping Terms: F.O.B., Destination Freight Terms: Freight Allowed
PO Acknowledgements:
Document Notifications Acknowledged Date/Time
Purchase Order Emailed to cashcraft@tolin.com at 10/25/2013 02:07:22 PM 10/25/2013 02:16:16 PM
Master Blanket/Contract Vendor Distributor List
Vendor ID Alternative ID Vendor Name Preferred Delivery Method Vendor Distributor Status
000000302
PZ000000302 TOLIN MECHANICAL SYSTEMS COMPANY Email Active
Master Blanket/Contract Controls
Master Blanket/Contract Begin Date: 10/28/2013 Master Blanket/Contract End Date: 10/26/2017
Cooperative Purchasing Allowed: No
Organization Department Dollar Limit Dollars Spent to Date Minimum Order Amount
AAGO - Office of the Arizona Attorney General ASD01 - Operations Division $0.00 $41,407.78 $0.00
AAGO - Office of the Arizona Attorney General EXO - Executive Office $0.00 $36,712.95 $0.00
Item Information   
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Print Sequence # 1.0, Item # 1:   ALL TERMS AND CONDITIONS SHOULD BE REVIEWED AND UNDERSTOOD. This contract is for one year with possible annual renewals of up to four (4) years or forty-eight (48) months by mutual written contract amendment. If AGO exercises such right, all terms, conditions, and provisions to the orgiinal contract shall remain in effect and apply during the renewal period(s), unless otherwise amended in writing by both parties. THERE IS A MANDATORY EMERGENCY ON-SITE RESPONSE TIME OF TWO (2) HOURS. 3PS - Sent
Bid # / Bid Item #:  AAGO14-00003296 / 1
Receipt Method Qty Unit Cost UOM Discount % Total Discount Amt. Tax Rate Tax Amount Total Cost
This item is narrative
 
Print Sequence # 2.0, Item # 2:   Monthly mechanical inspections and operational check of each unit. 3PS - Sent
NIGP Code: 910-36
   Heating, Air Conditioning, and Ventilation Maintenance and Repair Services (Including Installation)
Bid # / Bid Item #:  AAGO14-00003296 / 2 Quote # / Quote Item #:  000022295-R4 / 2
Receipt Method Qty Unit Cost UOM Discount % Total Discount Amt. Tax Rate Tax Amount Total Cost
Quantity 12.0 $167.50 EA - Each 0.00 $0.00 8.300% $166.83 $2,176.83
Manufacturer: Brand: Model:
Make: Packaging:
Property Number:
 
Print Sequence # 3.0, Item # 3:   Monthly filter change or filter cleaning of each unit 3PS - Sent
NIGP Code: 910-36
   Heating, Air Conditioning, and Ventilation Maintenance and Repair Services (Including Installation)
Bid # / Bid Item #:  AAGO14-00003296 / 3 Quote # / Quote Item #:  000022295-R4 / 3
Receipt Method Qty Unit Cost UOM Discount % Total Discount Amt. Tax Rate Tax Amount Total Cost
Quantity 12.0 $52.00 EA - Each 0.00 $0.00 8.300% $51.79 $675.79
Manufacturer: Brand: Model:
Make: Packaging:
Property Number:
 
Print Sequence # 4.0, Item # 4:   Monthly 60-minute load test of backup units. 3PS - Sent
NIGP Code: 910-36
   Heating, Air Conditioning, and Ventilation Maintenance and Repair Services (Including Installation)
Bid # / Bid Item #:  AAGO14-00003296 / 4 Quote # / Quote Item #:  000022295-R4 / 4
Receipt Method Qty Unit Cost UOM Discount % Total Discount Amt. Tax Rate Tax Amount Total Cost
Quantity 12.0 $134.00 EA - Each 0.00 $0.00 8.300% $133.46 $1,741.46
Manufacturer: Brand: Model:
Make: Packaging:
Property Number:
 
Print Sequence # 5.0, Item # 5:   Semi-Annual (twice per year) condenser unit wash. 3PS - Sent
NIGP Code: 910-36
   Heating, Air Conditioning, and Ventilation Maintenance and Repair Services (Including Installation)
Bid # / Bid Item #:  AAGO14-00003296 / 5 Quote # / Quote Item #:  000022295-R4 / 5
Receipt Method Qty Unit Cost UOM Discount % Total Discount Amt. Tax Rate Tax Amount Total Cost
Quantity 2.0 $167.50 EA - Each 0.00 $0.00 8.300% $27.81 $362.81
Manufacturer: Brand: Model:
Make: Packaging:
Property Number:
 
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